West Pennine Villages u3a

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Committee Meeting 27th September 2023

Welcome and apologies

Attendees- 8

Apologies:- 1

Approval of previous minutes

Matters arising:

  1. Croquet Equipment.   – This is purchased and is now in use. It was confirmed that this is a u3a asset which can also be loaned [e.g. to WFSSC]

Thanks were offered to the Treasurer for his hard work on preparing for this.

                        It was concluded that wpvu3a is unlikely to benefit from this link, but                         a later visit was still thought possible. Another possibility would be                              participation in information/ publicity sessions if held.

There was discussion around methods of recruitment and how to communicate with the membership about the work that the committee does.

Main Business

1.Financial Report. [Documents circulated] This was approved- there were no additional comments. Thanks were offered to the Treasurer for his work.

2.Speaker Secretary Report. [Document circulated]     -The proposals in the document were approved – in particular the change of Speaker for the next Speaker Meeting- which needed a swift decision.

There was some discussion with regard to how much the Speaker Secretary needs to rely on a whole committee approval for his speakersThe Chair undertook to consult with him on this subject.

There followed a discussion on timing issues with rejoining.  Flexibility was recommended.

Resolved to offer support to those not rejoining and to ask to be informed of any special circumstances this could be done on the third reminder.

The issue of people making ad hoc payments in cash was raised.

This also has implications for Treasurer workload as does BACS.

It was also pointed out that although members have found the new password system difficult, it IS much more secure.

One particular difficulty results from members mis-remembering personal details originally given.

Resolved to remind members to check this before the next renewal.

It was also suggested that screenshots be used  to  support renewals.

Professor Frome- expert on Evo-fit- will do a talk and encourage volunteers to take part. Some events may possibly be linked with the STEM group.

These will be group events, possibly at different venues for winter. Contact will be made with the Brinscall venue as a better venue for evening meetings- these possibly to be scheduled for once a month.

            A final decision on whether to   pursue this was deferred.

             The original premise for the MOTO Group was explained as        intending to fit this idea, but members had focussed on a single       activity and were satisfied with it.

            A weekend walking group was suggested.

                  It was resolved to ask the membership in the next Newsletter.                     The Groups Convenor will contact the Publicity Secretary.

That said there still needs to be accountability to the committee. The completion of this plan will be 6 months hence.

  1. u3a Email –[ Document circulated] – The current system is via a google account. Among others there is an issue with the transfer of accounts [as will happen with changes of role]. Google for Workspace has become available and wpvu3a has applied and been accepted. Accounts can be given to committee members etc. It will be easier to manage change and a number of other advantages were quoted including simplicity. Reference was also made to problems etc. listed in the circulated document. There was clarification of the fact that Beacon is not currently affected except for the sending of emails.

Sessions are scheduled for assistance with this.

  1. Policy Review November [Policies are available on the website ] These are to be re-read and any concerns to be communicated prior to the next meeting.

AOB.

Date and time of next meeting- Thurs 2nd Nov.


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