| Registered Charity No.1192380 |
Welcome and apologies
Attendees:- 12
Apologies: 4
Member Resignation– letter circulated.
The committee member wishing to resign expanded in some detail on the contents of her resignation letter. The three points made are considered in the main business. The member was thanked for her valuable contributions and the resignation was accepted. She then left the meeting
The minutes of the last meeting were approved.
Matters arising
- Migration update- There has been no further progress since the last meeting. A message has been drafted, to be issued, preferably by the Chair, in order to push for the remaining people to migrate as soon as possible. Explanations for the urgency and desirability were given.
- Policy adjustments progress – These will be made following a meeting between the Web editor and the Accessibility officer.
- Convenors get together/ IT session -5th Sept –This is intended as a thank you to convenors and will be attended by a good proportion of them
- Speaker Secretary replacement update – The committee member to take over this role has done some preliminary research and will meet with the retiring Secretary next month.
- Newsletter issues-convenor information-Convenors need to be reminded of the need to place items of interest in the Newsletter. This can be done at the Convenors get together.
- Template for Facebook entries – [document circulated]- This was approved subject to minor changes to be provided by the Publicity officer.
- PowerPoint/photos- The Membership secretary was thanked for his work on this. This will be added to the shared drive.
- Copyright Issues – bullet point guide –Work has been done on this with 1 point needing clarification.
TAT holds an umbrella licence from MPLC which prohibits admission charges or advertising.
Beyond this a different type of licence is required.
A question has been put to TAT and MPLC- regarding room hire charge- does this constitute an admission charge? Neither has so far provided a satisfactory answer.
After further discussion it was resolved to go ahead with Film Club under the terms of MPLC copyright provided accurate attendance is recorded.
Further clarification is to be sought on the use of music after a query was raised.
- Drop-in cold drinks- This is now provided but has yet to be used.
- Drop in-refreshments sign-up – This has been experimented with but is not established.
MAIN BUSINESS
- Co-option of new committee member- A new committee member was formally co-opted. Induction will be provided re. registry with the Charity Commission.
- Financial report ( Documents attached)- These were approved.
- Finance Policy Update- The Treasurer has made some minor changes including an explanation of why money is accrued. These were approved.
There was a reminder that Policies need to be reviewed in November
- Speaker Secretary Report – There being no September meeting, none has been received.
- Membership/ Renewal Status – There are 232 currently of whom 43 have yet to renew.
The committee was asked for approval of the purchase of cards for membership cards – this was given.
- Web Editor Report ( Document made available via shared drive)- The main points from the document were explained and a successful shared drive workshop was reported. The report was approved.
- Groups report- The Power of the Mindsessions will continue under the leadership of the person who delivers the sessions. This will take place after a meeting with the Groups co-ordinator and the Treasurer. The Social group is in need of a second convenor and there is a need for publicity to that end.
- Partnership/ POM update defer.
- Summer Fair/ Celebration Day -review- This was generally thought to be a very successful event that was much appreciated.
- Points from resignation letter for discussion- The points raised were discudssed in detail :-
- Valuing people/trust
- Focus on u3a ethos
- Decision making/individual responsibility
- Consistent application of standards
Subsequently:-
It was resolved not to use WhatsApp for committee business.
Reasons for the general principal of not currently offering free memberships were given. This will be discussed at a future meeting.
It was also thought that the committee needs at all times to be mindful of possible mental health or stress issues.
AOB
- Some photos are still needed for the website
- It was pointed out lessons learned from a recent Speaker Meeting be born in mind in the future [Silvertime]
- The Treasurer and the new committee member are to attend a local Cluster Meeting.
Date of the Next Meeting was fixed at 16th Oct.