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Committee Meeting 16th October 2024

Registered Charity No.1192380  

Welcome and apologies

 10 Attendees

3 Apologies

Matters arising

  1. Migration update- This is almost complete
  2. Policy adjustments – These are complete
  • Convenors get together- This was well attended and successful. Various IT issues had been raised and partially resolved.
  • Speaker Secretary replacement   – Deferred
  • Template for Facebook minor changes – This has been sorted.
  • Copyright clarification- This now complete and the Film Club has now started up.

MAIN BUSINESS

  1. Speaker Secretary Report –There is no report this time.

The Shakespeare session had been successful if slightly lengthy.

  • Membership/ Renewal Status – 213 current members with 25 lapsed.
  • Web Editor Report (Document made available via shared drive)- Attention was drawn to the new button in Toolbox where hints can be found e.g. how to set up 2 step verification (recommended) ..

The link For Website Editors is to be removed.

Concern was expressed re. the number of members reading the newsletter- this has varied and depends on how the newsletter is accessed.

Website activity will continue to be reported on quarterly.

Members were reminded of the policy reviews to take place next month- documents are available on shared drive and can be commented on.

Resolved to ask those who prepared policies to review them.

It was suggested that the Constitution may need to be amended to allow for video links. This will be checked.

It was proposed that committee should be looking at Standing Orders. The membership Secretary undertook to review and assess Grange standing orders with ref to wpvU3A and bring results to the next meeting.

  • Groups report –No issues were raised at the Convenors Meeting. Two new groups are up and running- Film Group and Computer Group.

A Buddy system is proving useful for those having difficulties.

The leadership of one group is being transferred and this system will prove useful. The website system is flexible enough to deal with this kind of transition.

The possibility of a bus pass explorers’ group was suggested- this would just need a convenor

Power of the Mind sessions are re-starting. The email account is currently suspended and will be deleted.

The UCLAN links have been monitored and are working but those on the web-page need to be kept up to date. The Treasurer undertook to do this. No further partnership was thought necessary.

  • Financial report  ( Documents on shared drive) There were no further comments to add to this . A working capital was recommended and agreed. A transfer to the savings account was agreed. Resolved: that in future the Treasurer should make such decisions as and when necessary.
  • Treasurer report –The changes to the Finance policy were approved. Signatory arrangements for online transactions were clarified and agreed.
  • Policy reviews-response –Changes can be viewed in shared drive.
  • Cluster Meeting Report –This was reported on including useful information gained for a new group..

Thanks were offered to those attending.

The next meeting, in March 2025, will be hosted by wpvu3a.

  • Free Membership-It was thought not to be appropriate at the present time
  1. Possible Club closure early Jan. – Refurbishment of the toilet area is to take place in January.  It would be preferable if wpvu3a could continue activities to contribute to the cost. Temporary exterior changing rooms (including portable toilets) could be used by u3a. Convenors will need to be informed of this as there is likely to be disruption.
  1. Christmas quiz date and arrangements- The date was fixed for 10.30 on 4th December. Mince pies and prizes will need to be arranged.

AOB

  • An issue has been raised arising from a non-member attempting to access Drop in on a date when there was a Shakespeare film showing. It was suggested that Drop in Information be amended on the website with a suggestion to check the calendar for additional/ alternative events.
  • Some issues were discussed regarding people bringing dogs to meetings. As the issue is at present a minor one, it was resolved to treat this on an individual basis.
  • Resolved to place an item from the previous member resignation on the next agenda.

Date of Next Meeting 27th Nov.