Annual General Meeting of West Pennine Villages
10am Wednesday 2nd December 2020 via ZOOM
Minutes
Attendees:-
Ann Furlong Geoff Tittensor Norma Tittensor Maria Booking Jacqueline Cleator Lynn Worden Clive Bass Graham Green Steven Perry Maggy Simms Kay Aldred Mike Parker Kathryn Parker Alan Cleator Jenny Sides Paul Brooking Audrey Perry
Apologies: – Paul Bennett, P and R Goldsworthy; I. Hodgson was unable to access the meeting owing to technical difficulties.
The chair welcomed those present and summarised the development of this u3a since a first meeting 21 months past, through the establishment of a steering committee and the official launch on 4/9/19 to this AGM.
It was reported and confirmed that 21 votes in total had been received prior to the meeting. A further 9 available at this meeting
1. Approval of Trustee reports previously circulated. – 30 positive votes 0 against.
2. Approval of Trustee Accounts previously circulated . -30 positive votes subject to conditions below.
Information was provided that a member had raised some discrepancies in the Financial Report. The Treasurer has been informed of this and has agreed that the Trustee accounts be voted on subject to an amendment.
This does not affect overall income and expenditure, which present an overall accurate financial picture-the issue being the methods used. The
amended report is to be posted on the website along with the minutes of this meeting.
Further discussion followed on the issues raised, including confirmation that at present an external auditor is not a requirement. It was agreed that input was needed on the standard method of recording the accounts.
Resolved: to approve the accounts at this meeting with the proviso that the Treasurer receives support from the member who raised the issues. [Proposed by G. Tittensor, seconded by S. Perry]
3. Election of Officers:- 30 positive votes 0 against.
• Chair- Ann Furlong
• Vice Chair-Geoff Tittensor
• Treasurer-Ian Hodgson
• Secretary-Norma Tittensor
4. Election of 8 ordinary committee Members- 30 positive votes 0 against • Maria Brooking
• Jacqueline Cleator
• Lynn Worden
• Steven Perry
• Clive Bass
• Maggy Simms
• Graham Green
• Kay Aldred
5. Proposal: to seek approval to amend our constitution to allow different methods [including virtual] for AGMs in future.
30 positive votes 0 against
6. Points raised by member-M. Parker .
Thanks were offered to the committee for its hard work, especially given the unusual and unexpected circumstances.
It was noted that a similar message of appreciation had been received from P and R Gilmore.
7. Closing comments from the Chair.
The Chair offered thanks to the committee, now officially elected. A new committee member was welcomed. It was noted that were fortunate enough to be able to establish our u3a for the 6 months prior to the pandemic. This has stood the group in good stead and enabled it to survive and hopefully emerge stronger.
There being no further business ,the meeting was closed at 10.20am.